General Board Member Position Description

Position Title:  Member of the Board of Directors of the Aquaponics Association

Length of Term:  Two years (three term limit)

Reports To:  Entire Board of Directors

The mission of the Aquaponics Association is to connect growers from around the world and spread accurate information about aquaponics. The Association is a 501c3 non profit organization.

The Board of Directors is legally and ethically responsible for all activities of the organization.  To that end it:

  1. Determines how the organization will carry out its mission through long and short-range planning
  2. Adopts an annual budget and provides fiscal oversight
  3. Recruits, orients, and develops board members
  4. Hires and evaluates the performance of the executive director
  5. Evaluates its performance and overall performance of the organization in achieving the mission
  6. Establishes policies for the effective management of the organization

Expectations of the Board as a Whole:

  • Determining the mission and purposes of the organization
  • Selecting and evaluating the performance of the chief executive
  • Strategic and organizational planning
  • Ensuring strong fiduciary oversight and financial management
  • Fundraising and resource development
  • Approving and monitoring the organization’s programs and services
  • Enhancing the organization’s public image
  • Assessing its own performance as the governing body of the organization


Responsibilities Include:

  • Understand and promote the organization’s mission
  • Be familiar with the organization’s programs, policies, and operations
  • Attend board meetings and appropriate committee meetings
  • Serve as an active advocate and ambassador for the organization and fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission
  • Leverage connections, networks, and resources to develop collective action to fully achieve the organization’s mission
  • Actively serve on at least one committee and offer to take on special assignments
  • Review agenda and supporting documents prior to meetings
  • Provide reports, materials, and other items associated with Board responsibilities and activities in a timely manner. 
  • Participate in fundraising activities and special events
  • Notify the board of any potential conflicts of interest that may arise prior and during serving as a board member
  • Maintain confidentiality about all internal matters of the organization



Time Demands (approximate):

  • Attend and actively participate in at least 75% of board meetings (4 monthly board meetings, approximately 1 hour in length, on every Thursday of the month, except holidays)
  • Attend and actively participate in committee meetings and/or related working groups (3-5 hours per month as determined by the committee)
  • Attend and actively participate in the annual planning retreat (1 weekend day)
  • Attend and actively participate in the annual meeting (approx. 3-4 hours)
  • Attend special events such as fundraisers and ground breaking ceremonies (1 fundraisers per year recommended)
  • Meet with potential donors/funders to make a case for funding the organization, answer questions, etc. (approx. 4 hours annually)


Desired Professional Skills and Abilities: 

These are skills that will be useful to the Association, but a candidate does not need to possess all of these skills themselves


  • High level strategic thinking and planning. Ability to envision and convey the organization’s strategic future to the staff, board, volunteers and donors.
  • Ability to effectively communicate the organization’s mission to donors, volunteers and the overall community.
  • Demonstrated ability to oversee and collaborate with staff.
  • A history of successfully generating new revenue streams and improving financial results.
  • Active fundraising experience. Excellent donor relations skills and understanding of the funding community.
  • Previous success in establishing relationships with individuals and organizations of influence including funders, partner agencies and volunteers.
  • Solid organizational abilities, including planning, delegating, program development and task facilitation.
  • Strong financial management skills, including budget preparation, analysis, decision making and reporting.
  • Strong written and oral communication skills.
  • Strong leadership and interpersonal communication skills.